¦ 
Job Description
Executive Assistant
HELP ME TAKE FAIRWAY AMERICA TO THE NEXT LEVEL!
"As the CEO of Fairway America, I am looking for a talented and successful individual to handle many, if not all, of the administrative duties and tasks associated with administering and servicing our investor funds and servicing our loan portfolio. The right individual for this position will relish performing detailed tasks accurately and in a timely manner."
John Brooke, Chief Executive Officer
The Position
The Executive Assistant is a key person in our Finance and Loan Servicing Departments. This person has accountability for all day to day aspects of administering and servicing our Fairway America Investor Funds and assisting with the administration and servicing of our mortgage loan portfolio. The successful candidate will be an organized, detail oriented professional who requires little or no supervision.
For the A-player looking for something special and who can answer "yes" to all of the following questions, this is the opportunity for you.
- Do you enjoy detailed work that must be completed accurately and on time?
- Do you take pride in completing all of your day to day tasks and doing it right the first time?
- Are you seeking an atmosphere of open and direct communication, with clear and mutually established priorities and expectations and a culture of accountability?
- Are you professional and results driven, yet lighthearted and fun?
- Do you regularly exceed people's expectations?
- Do you want to make a tangible contribution to the success of your department and company?
If you answered "yes" to these questions, we want to meet you!
Responsibilities
- Assist the CEO and Mortgage Servicing Manager as directed
- Assist the Accounting Manager with various projects
- Perform month end fund investor distributions
- Subscribe new and additional investment funds in our mortgage servicing software
- Prepare fund investor reports and monthly investor statements
- Prepare monthly reconciliations for investor funds
- Calculate fund share value, yield and loan purchase
- Communicate with Fairway America Equity Fund investors
- Coordinate wires, checks, deposits, and authorizations with banks
- Subscribe and deposit investor rollovers to funds
- Prepare investor presentations and agendas
- Maintain loan servicing and assignment files
- Monitor insurance and property taxes for loans
- Perform daily bank reconciliation of trust accounts
- Set up and maintain servicing files and review and update information on loan servicing systems
- Scan and forward loan documents to escrow
- Receive and check signed loan documents prior to close
- Order insurance for new loans
- Supervise office receptionist
- Provide backup for receptionist
- Coordinate and schedule travel and hotel accommodations for CEO and Mortgage Servicing Manager
Qualifications
To succeed at Fairway America, the ideal candidate will be a self-starter, an effective planner, and an individual who is detail oriented, numerically inclined, and client-service oriented. Below are specific requirements for this position:
- Must have at least 5 years of experience supporting a senior level position in the commercial real estate/mortgage, investment, banking, insurance or title/escrow fields
- Must be detail oriented, proactive, and organized
- Must be able to effectively prioritize competing tasks and meet recurring deadlines
- Must have superior quantitative and math skills
- Must have excellent verbal and written communication skills
- Work experience in investment fund servicing and loan servicing a huge plus
- Some college course work completed, degree preferred
- Strong computer skills, including MS Office (i.e. Excel, Access, Word) applications, required
- Experience with The Mortgage Office and SalesForce software a plus
- Accounting background a plus
Benefits
Fairway America is committed to maintaining a diverse, motivated, positive work environment full of great people who share, demonstrate, and live our core values. Take pride in working for a company that lives its core values, vision and mission/purpose and continually provides tangible value and benefit to its employees, brokers, borrowers and investors. Our benefits include:
- Competitive Salary
- Performance based bonuses
- Medical and Dental Coverage
- Matching 401K Plan
- Company paid ongoing training and personal development
- Paid time off/comp time
- Outstanding working environment
- Flex schedules (some positions)
- Family friendly atmosphere and culture
At Fairway America, we are committed to our core values:
- Driven and Committed
- Responsible and Accountable
- Open Communication
- Perpetual Growth and Improvement
- Courage with Consideration and
- Trust and Respect
We believe in:
- Quality of Life
- Win/Win
- Fun
These values are alive at our company and we live them every day while pursuing our purpose of "Honorably doing worthwhile deals that create value, wealth, dignity and superior returns for all parties involved". If a deal is not worthwhile for everyone (our borrowers, investors, referral sources, and Fairway America), we'd rather not do it at all.
Apply
If you feel you are an "A player", are up for our challenging, demanding, and rigorous hiring process, and would like to join a dynamic, growing company, please submit your cover letter and resume to start the application process. All candidates must complete the application process to be considered. Phone calls are not accepted.
